Patient Capture System

Stop losing consults to missed calls and slow replies.

ClinicGreet gives aesthetic, wellness, and consult-driven clinics a managed front-desk layer that answers after-hours demand, captures leads, and turns your website into a clearer booking path.

Get a walkthrough Estimate leakage

24/7: answer and capture
<5 min: speed-to-lead target
0: medical advice from automation

Upscale clinic front desk with a tablet and phone ready for after-hours lead capture

After-hours consult captured

Route to front desk

The leak

Ads, Instagram, and Google create demand. Your front desk can only catch what reaches it.

Missed

After-hours callers hit voicemail.

People research treatments on nights and weekends. If they cannot get a fast next step, they keep shopping.

Slow

Forms and DMs wait too long.

The first real response often wins the consult. ClinicGreet captures intent immediately and routes it to staff.

Weak

Booking pages bury the action.

A clearer mobile site, trust-first layout, and direct booking path make the same traffic work harder.

How it works

A managed capture layer around your existing practice.

Keep your number, team, and booking flow. ClinicGreet sits in front of the lost moments: missed calls, after-hours interest, website leads, and unclear next steps.

1 Answer

Inbound and after-hours requests get a clear greeting, disclosure, and booking-intent capture.

2 Qualify

Routine consults, scheduling windows, callback preference, and service interest are organized for staff.

3 Route

Summaries go to the right human queue. Clinical questions are escalated instead of answered.

4 Convert

Your website and follow-up flow make it easier for interested visitors to become booked consults.

{
  "lead_type": "new consult",
  "service_interest": "Injectables consult",
  "preferred_window": "Tue or Thu afternoon",
  "risk": "green",
  "action": "staff callback",
  "clinical_advice": "not provided"
}

What prospects see

A sharper version of their own practice, not a generic software pitch.

Website redesign concept

A premium mobile-first mockup using public brand signals, clearer booking CTAs, reviews, services, and trust modules.

Missed-call math

A simple estimate of what after-hours and slow responses may be costing, using directional assumptions they can replace with real numbers.

Safe intake demo

A browser-only demo that shows how routine leads are captured and how medical questions route to licensed staff.

Quick estimate

What is one missed consult stream worth?

Use conservative assumptions. This is an estimate for prioritization, not a promise of results.

Missed bookable calls per week First-visit value Recovery rate 35% $39,021

Estimated annual recovered first-visit value.

Founding pilot

Built for a small first group of owner-led clinics.

We are starting with a handful of clinics where the front-desk leak is obvious and the website can be made stronger quickly. The pilot is managed, lightweight, and human-reviewed.

No clinical decisioning

Automation captures intent and escalates medical questions to staff.

No surprise replacement

Your team stays in control. ClinicGreet gives them cleaner, faster handoffs.

No heavy migration

Start with missed-call capture, website conversion, and lead routing before deeper integrations.

Ask about the pilot